Policies
Collect Data Using Cookies & Related Technologies
How We Collect Data Using Cookies & Related Technologies
At Rocky Mountain Art and Play Center, we care about your privacy and want to be transparent about how we collect and use data when you interact with our website and services. Like many websites, we and our trusted partners may automatically gather certain information from your device through cookies and similar technologies. This helps us understand how our visitors use the site, improve your experience, and keep things running smoothly.
Information We May Collect Automatically:
Log Information: This includes technical details such as your IP address, browser type and version, device type, operating system, pages visited, time spent on the site, and any errors that occur during your visit.
Usage & Analytics Data: We may track your journey through our website—how you arrived, what pages you viewed, and how you interacted (such as clicks or links). This can include data such as time zone, total log-ins, and email interaction if you’re subscribed to our emails.
General Location Data: Your approximate geographic location may be inferred from your IP address to help us understand where our visitors are coming from.
Technologies We Use:
We may use:
Cookies – small data files stored on your browser
Web beacons, pixels, scripts, and similar tools – these help us monitor activity and improve site performance.
These technologies allow us to:
Analyze trends and traffic patterns
Understand how people use our site
Improve the functionality and content of our Services
Managing Your Cookie Preferences:
You can usually control cookies through your browser settings. Most browsers allow you to:
Be notified when a cookie is set
Disable existing cookies
Block all future cookies
Note: Disabling cookies may limit some features or functionality of our website.
Because each device and browser is different, if you'd like to block or delete cookies completely, you'll need to do so individually for each device and browser you use. You may also adjust your email settings to block image downloads, which can prevent tracking in marketing emails.
“Do Not Track” Requests:
Currently, our site is not configured to respond to “Do Not Track” (DNT) signals from browsers or mobile devices.
Feedback and Complaint Policy
Feedback and Complaint Policy. Provides a respectful process for submitting feedback or formal complaints, including timelines for response and follow-up actions.
Feedback and Complaint Policy
At Rocky Mountain Art and Play Center, we are committed to creating a safe, respectful, and supportive environment for children and families. We value your feedback—positive, constructive, or critical—as an opportunity to grow, improve, and serve you better.
1. Purpose
This policy outlines the respectful process for submitting feedback or formal complaints and the steps we take to address them in a timely and transparent manner.
2. Providing Feedback
We welcome all types of feedback from clients, caregivers, partners, and community members.
You may submit feedback via:
Email: rockymountainartandplay@gmail.com
In-person: Directly to your therapist, facilitator, or front desk staff
Feedback Form: Available in our lobby or on our website
Feedback may be anonymous, though providing contact information helps us respond more effectively.
3. Submitting a Formal Complaint
If you have a concern or complaint you would like formally addressed, please submit it in writing via:
Email (Subject Line: Formal Complaint) to admin@rockymountainartandplay.com
Mail to:
Rocky Mountain Art and Play Center
Attn: Clinical Director
3443 S Galena St, Denver, CO 80231
Please include:
Your name (optional) and contact information
A clear description of the concern
Relevant dates, people involved, and any prior attempts to resolve the issue
Desired resolution, if applicable
4. Timeline for Response
Acknowledgment: Within 3 business days, you will receive confirmation that your complaint or concern was received.
Initial Response: Within 10 business days, we will provide an update or initial findings.
Resolution: Most matters will be resolved within 30 business days. If more time is needed, you will be informed of the reason and updated regularly.
5. Follow-Up Actions
After a complaint is reviewed:
You will be notified of the outcome and any actions taken.
If applicable, adjustments will be made to policies, procedures, or services.
If you are unsatisfied with the resolution, you may request a review by our Executive Director.
6. Our Commitment
We are dedicated to handling all feedback and complaints:
Respectfully – Listening with compassion and professionalism
Promptly – Responding within outlined timelines
Confidentially – Keeping information private and secure
Constructively – Using input to enhance our programs and services
Thank you for helping us grow and better support the families we serve.
Intellectual Property Policy
Protects your original content, resources, and materials from unauthorized reproduction or use.
At Rocky Mountain Art and Play Center, we take pride in the original resources, creative materials, therapeutic content, and educational tools we develop for the benefit of our clients, families, and broader community. This policy outlines our commitment to protecting the integrity and ownership of these materials, both in our physical center and online.
Ownership of Content
All original content, including but not limited to:
Printed handouts, workbooks, and visual tools
Digital downloads, videos, and blog posts
Therapeutic frameworks, creative activities, and curricula
Logos, artwork, graphics, and branding elements
Program names, course content, and educational materials
are the intellectual property of Rocky Mountain Art and Play Center and may not be copied, reproduced, distributed, modified, or used in any way without explicit written permission.
Use of Materials
The use of our content is limited to personal use by registered clients or program participants unless otherwise agreed upon in writing. Materials provided during sessions or workshops may not be shared, posted publicly, or used for commercial or instructional purposes outside our organization.
Online and In-Clinic Protections
We utilize both digital security measures and clear copyright markings to help prevent unauthorized use of our resources. All materials—whether accessed online or received in person—remain protected under U.S. copyright law.
Reporting Misuse
If you suspect unauthorized use or reproduction of our content, please notify us immediately so we can take appropriate legal or protective action.
Respecting Creative Integrity
We are committed to maintaining a creative, respectful environment that values and protects original work. We appreciate your cooperation in honoring the time, energy, and expertise that goes into everything we create for the children and families we serve.
COVID-19 and Illness Policy
Describes health and safety procedures, including mask usage, sanitation, and when to stay home.
Health and Safety Procedures Policy
At Rocky Mountain Art and Play Center, the well-being of our children, families, and staff is our top priority. We are committed to maintaining a clean, safe, and supportive environment through the following health and safety procedures:
1. Mask Usage
Mask-wearing is optional unless otherwise directed by local public health guidance.
Staff will respect the preferences of families who wish for their children to wear masks.
In the event of an outbreak or heightened risk, mask requirements may be reinstated temporarily, and families will be notified.
2. Sanitation and Cleaning
All surfaces, toys, and shared materials are sanitized between sessions using child-safe disinfectants.
Handwashing is encouraged before and after each session. Hand sanitizer is available at all entrances and therapy rooms.
Bathrooms and high-touch surfaces are cleaned multiple times daily.
3. When to Stay Home
To ensure everyone’s safety, we ask that clients and staff stay home if experiencing any of the following:
Fever of 100.4°F or higher
Cough, sore throat, or shortness of breath
Vomiting or diarrhea within the past 24 hours
Known exposure to contagious illness (e.g., COVID-19, strep throat, flu)
Clients may return once symptoms are resolved for at least 24 hours without medication, or with medical clearance if needed.
4. Illness During Session
If a child becomes ill during a session:
They will be gently separated from others in a quiet, supervised area.
Parents/guardians will be contacted immediately to pick up the child.
The session space will be thoroughly cleaned before use resumes.
5. Communication and Updates
We monitor local health advisories and will inform families of any changes to procedures.
Please update your child’s emergency contact and health information regularly.
Thank you for helping us create a safe and healthy space for all children to learn, grow, and heal.
Accessibility Policy
Details efforts to make the clinic, site and services inclusive and accessible to users with disabilities.
Accessibility Policy
At Rocky Mountain Art and Play Center, we are committed to creating an inclusive, welcoming, and accessible environment for all children, families, and visitors—both in person and online. We strive to ensure that individuals with disabilities have equal access to our programs, services, and digital content.
Our Commitment
We are actively working to improve accessibility across our website, facilities, and services by:
Website Accessibility
Designing our website to align with the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA.
Providing alt text for all images and ensuring keyboard navigability throughout the site.
Using clear, readable fonts and high-contrast color combinations.
Testing our website with screen readers and assistive technologies.
Physical Accessibility
Ensuring that our facilities are compliant with the Americans with Disabilities Act (ADA).
Providing accessible entrances, restrooms, and play/art spaces.
Offering sensory-friendly sessions and adaptive materials when requested.
Maintaining wide hallways and doorways to accommodate mobility aids such as wheelchairs and walkers.
Providing designated accessible parking spaces near the main entrance.
Communication Accessibility
Offering printed, digital, and verbal communication in accessible formats upon request.
Providing large print materials, simplified handouts, and alternative communication tools.
Ensuring staff are trained to support children and parents with diverse needs, including neurodivergence, mobility limitations, visual, auditory, and cognitive impairments.
Providing access to qualified interpreters or auxiliary aids (e.g., sign language interpreters or captioning services) when requested in advance.
Our Accessibility Features
To support full inclusion, we have designed our space and services with accessibility in mind:
Neurodivergent-Friendly Environment
Our team is trained to support neurodivergent children and families with empathy, flexibility, and understanding. We offer sensory-friendly therapy sessions, calming tools, quiet waiting areas, and predictable routines to help reduce overwhelm and build trust.
Physical Accessibility
Accessible restroom facilities
ADA-compliant therapy rooms and waiting area
Elevator access to all floors
Ramps at building entry points and throughout common areas
Quiet/sensory room available by request
Service Animals
Service animals are welcome in all areas of the facility where patients and families are allowed to go, in accordance with the ADA. If special arrangements are needed, please let us know in advance so we can assist.
Ongoing Efforts
Accessibility is an ongoing process. We regularly:
Audit our website and facilities to identify and remove barriers.
Collect feedback from our community to guide improvements.
Partner with professionals, families, and accessibility advocates to ensure inclusive practices.
Requesting Accommodations
We will do our best to respond within 2–3 business days and provide the necessary accommodations. If you encounter any accessibility barriers while using our website or participating in our programs—or if you need accommodations to access our services—please contact us directly:
Email: RockyMountainArtandPlayCenter@gmail.com
Location: 3443 S Galena St, Denver, CO 80231
Feedback Welcomed
We are always looking to improve. If you have suggestions on how we can make our services more accessible and inclusive, we invite your feedback. Every voice matters in making Rocky Mountain Art and Play Center a truly welcoming space for all.
Photo and Media Release Policy
Photo and Media Release Policy If photos are used (with permission) for marketing or documentation, this explains how they are used and consent is obtained.
At Rocky Mountain Art and Play Center, we often capture moments of learning, creativity, and connection through photos, videos, and audio recordings. These materials help us document progress, log growth, and support therapeutic goals. Recordings are often used internally during sessions and for clinical documentation, staff training, and reflective practice. With permission, they may also be used to celebrate our community and share the joy of therapeutic play and art through marketing, education, and outreach to families and the broader public. At Rocky Mountain Art and Play Center, we often capture moments of learning, creativity, and connection through photos, videos, and audio recordings. These materials help us document progress, celebrate our community, and share the joy of therapeutic play and art with families and the broader public through marketing and educational content.
Standard Media Use
As part of our standard practice:
Photos, video footage, and audio recordings may be taken during sessions, workshops, events, or everyday activities at the center.
These may be used for:
Educational and clinical documentation
Staff training and program development
Marketing materials (e.g., website, brochures, social media, newsletters)
Community storytelling and outreach
Consent and Opt-Out
To respect your family’s privacy and preferences:
All families are asked to sign a Photo and Media Release Form at intake.
If no opt-out is submitted, consent is considered granted for the use of photo, video, and audio recordings as outlined above.
Families may opt out at any time by submitting a written request to our office. We will honor and document your preferences immediately.
No identifying information (such as full names or diagnoses) will ever be shared alongside media unless explicit written consent is provided.
Protecting Your Child’s Privacy
We take privacy and dignity seriously. Media used for public purposes is selected with care to ensure:
Your child is presented in a respectful, safe, and positive manner.
No sensitive or vulnerable moments are shared without explicit permission.
Group shots or activities are generally used rather than close-ups, unless otherwise agreed upon.
Questions or Concerns?
We’re happy to answer any questions you have about how media is used or how to change your preferences.
Email: RockyMountainArtandPlayCenter@gmail.com
Location: 3443 S Galena St, Denver, CO 80231
Social Media and Digital Communication Policy
No DMs or social media interactions with clients to maintain professional boundaries. Social media is for general information only, not personal communication or therapy. Emails and texts are for scheduling/logistics only—not for clinical issues or emergencies. Response time is 24–48 business hours; no replies after hours or on weekends. Privacy is not guaranteed via social media, email, or text. In emergencies, call 911 or the 988 Crisis Line—never use social media to reach us.
At Rocky Mountain Art and Play Center, we value respectful, ethical, and clear communication in all interactions—both in person and online. This policy outlines how we use social media and digital platforms, and the boundaries we maintain to protect client privacy and the integrity of the therapeutic relationship.
Use of Social Media
We maintain social media accounts (e.g., Instagram, Facebook) to:
Share general information about our services
Promote events, workshops, and parent education
Provide therapeutic tips and resources for families
Please note: We do not follow or engage with current or former clients on social media to maintain professional boundaries.
Direct Messages and Comments
We do not respond to direct messages (DMs) or comments on social media platforms related to personal therapeutic matters.
If you comment or send a DM about a clinical or private concern, we will direct you to contact us through our official phone number or email.
We reserve the right to hide or delete comments that contain private information or violate community standards.
Digital Communication: Email and Texting
Email and text messages may be used for non-urgent scheduling, logistical questions, and check-ins.
We typically respond within 24–48 business hours. Messages received after hours, on weekends, or during holidays will be addressed during our next business day.
Email and text communication is not a secure form of therapy and is not to be used for emergency or clinical concerns.
Confidentiality Limits
Please be aware that email, text, and social media are not HIPAA-compliant. While we strive to protect your privacy, we cannot guarantee confidentiality via these platforms.
We do not use or disclose identifying client information on social media without written, informed consent.
Emergencies
If you are experiencing a crisis or emergency, do not contact us via social media, email, or text. Please call 911, go to your nearest emergency room, or contact the 988 Suicide & Crisis Lifeline.
Crisis and Emergency Policy
Clearly states that the website is not for emergency use.
Provides information for emergency support (911, 988 Suicide & Crisis Lifeline).
Not for Emergency Use
The Rocky Mountain Art and Play Center website and associated services are not intended for emergency or crisis use. We do not provide immediate or real-time mental health crisis intervention through this platform.
If you or someone you know is in immediate danger or experiencing a mental health emergency, please use the following resources:
Call 911 for immediate assistance from emergency responders.
Call or text 988, the Suicide & Crisis Lifeline, for 24/7, free, and confidential support from trained crisis counselors.
You may also reach out to your local emergency room or mental health crisis center for in-person support.
Your safety and well-being are important. Do not delay seeking help in an emergency.
Mandated Reporting Policy
States that therapists are mandatory reporters of child abuse or neglect under Colorado law.
Clarifies the limits of confidentiality.
At Rocky Mountain Art & Play Center, our number one priority is your child’s safety and well-being. That’s why we want to be transparent about an important part of our responsibility as therapists: we are mandated reporters under Colorado law.
This means that if we have reason to believe a child is being abused or neglected, we are legally required to report our concerns to child protection services. This includes signs of physical, emotional, or sexual abuse, or any situation where a child may be unsafe or in danger.
We understand that talking about things like abuse or neglect can feel scary. Please know that we don’t take this responsibility lightly. We work hard to create a warm, safe, and trusting environment where your child can share freely—and where you, as a parent or caregiver, feel supported and respected.
That said, it’s important to understand that there are legal limits to confidentiality. Most of the time, what your child shares in therapy stays between us. But if something is said or shown that makes us concerned for their safety (or the safety of someone else), we are required by law to act—even if your child or family asks us not to.
If a situation arises where we do need to make a report, we will do our best to include you in that conversation and support your family through the process—unless doing so could increase the risk of harm.
We believe that protecting children is a shared responsibility, and that being open about our role builds trust. Our goal is never to cause fear, but to work in partnership with you to keep your child safe, supported, and emotionally healthy.
If you ever have questions about this policy or need clarification, we’re here for you. Your family’s trust means everything to us.
Child Safety and Supervision Policy
Explains supervision expectations for children attending sessions, especially in group settings.
Includes policies for pick-up and drop-off and emergency contacts.
Child Safety and Supervision Policy
At Rocky Mountain Art and Play Center, your child’s safety and well-being are our top priorities. We are committed to providing a secure, nurturing, and developmentally appropriate environment during all individual and group sessions. This policy outlines our supervision expectations and procedures for drop-off, pick-up, and emergency situations.
Supervision During Sessions
Active Supervision: Children are supervised at all times by trained staff. Staff maintain appropriate child-to-adult ratios based on the age and needs of the group, and engage in active monitoring of all activities.
Group Settings: In group programs, staff facilitate structured transitions and group norms that support emotional safety and cooperative behavior. Children are encouraged to stay within designated areas and participate in supervised activities.
Bathroom Policy: Children who require assistance will be accompanied by a staff member following appropriate safeguarding procedures. Independent bathroom use is monitored discreetly to ensure safety.
Drop-Off and Pick-Up Procedures
Authorized Adults Only: Children may only be released to adults listed on the authorized pick-up list. A photo ID may be required for verification at any time.
Timely Pick-Up: Parents/guardians are expected to pick up their child promptly at the scheduled session end time. Repeated late pick-ups may incur a fee or require a meeting to revisit scheduling needs.
Early or Late Arrivals: If you arrive more than 10 minutes early or late for your child’s scheduled session, please call ahead. We may not be able to accommodate early arrivals due to room setup or other scheduled sessions.
Emergency Contacts
Updated Information Required: All families must provide up-to-date emergency contact information prior to starting services and notify us immediately of any changes.
In Case of Emergency: If a parent or authorized contact cannot be reached in an emergency, appropriate action will be taken in the child’s best interest, including contacting emergency services if necessary.
Child Release in Emergencies or Unusual Circumstances
If there is a custody concern, court order, or other safety issue impacting pick-up, written documentation must be provided and kept on file. Without proper legal documentation, we cannot deny a parent access to their child.
Parental Presence During Initial Sessions (If Applicable)
For some young children or special cases, we may request a caregiver remain on-site during initial sessions to support a smooth transition. This will be discussed in advance based on the child's developmental needs.
Thank you for partnering with us to create a safe, caring, and enriching experience for your child. If you have questions or unique circumstances, please speak directly with your clinician or a member of our administrative team.
Intake and Consent Policy
Describes the need for signed intake paperwork and informed consent before beginning services.
Clarifies the difference between therapy, coaching, and educational support.
At Rocky Mountain Art and Play Center, we are committed to providing high-quality, ethical, and client-centered care. To ensure transparency, safety, and mutual understanding, all services require a completed intake process and signed informed consent documentation before beginning.
Intake Process
Prior to the first session, all clients must:
Complete the full intake packet, which includes demographic forms, medical and developmental history, relevant assessments, and emergency contact information.
Provide any legal documentation related to custody, guardianship, or decision-making authority, if applicable.
Participate in an initial consultation (in-person or virtual) to assess fit and determine appropriate services.
Informed Consent
We require signed informed consent for all services. This includes:
An explanation of the nature and purpose of the services provided.
The risks and benefits of participation.
The limits of confidentiality.
Emergency and crisis procedures.
Communication policies (e.g., email, text, telehealth).
Financial policies, including payment, refunds, and insurance documentation if applicable.
Consent is considered ongoing and may be updated or withdrawn by the client/guardian at any time with written notice.
Clarification of Services
We offer several types of support. It is important to understand the distinction between them:
Therapy: Provided by clinicians with appropriate credentials and under appropriate supervision, therapy services include mental health assessments, diagnosis, and evidence-informed treatment for emotional, behavioral, or psychological concerns.
Coaching: Coaching focuses on skill-building, parent support, and behavior strategies. Coaching is not a replacement for mental health therapy and does not involve diagnosis or clinical treatment.
Educational Support: These services include workshops, classes, developmental play sessions, and school readiness programs. They are not clinical in nature and are designed to foster social-emotional learning and creative development.
Clients will be clearly informed during the intake process about which services they are receiving. Services may be adjusted if a different level of care is indicated.
Payment and Refund Policy
Payment and Refund Policy
Lists accepted payment methods.
Outlines refund terms for missed classes, workshops, or parent coaching sessions.
Explains insurance reimbursement procedures if applicable.
Payments and Method and Fees
Payments are due at the time of registration or at the beginning of each session, unless otherwise arranged in writing.
Payment Methods
Rocky Mountain Art and Play Center accepts the following payment options:
Major credit/debit cards (Visa, Mastercard, American Express)
ACH bank transfers
Checks, made payable to “Rocky Mountain Art and Play Center”
Cash, accepted only in person
Online payments via our secure portal
Refund & Credit Policy
1. Missed Classes or Workshops
Single-session classes & short workshops (1–3 sessions):
Cancellations more than 7 days in advance: Full refund or credit toward future programming.
Within 48 hours or no-show: No refund or credit.
Multi-session classes (≥4 sessions):
Prorated credit for unused sessions if cancellation occurs before Session 2.
After attending Session 2, non-attendance does not qualify for refund or credit.
2. Parent Coaching Sessions
If canceled ≥48 hours before the scheduled time: Full refund or option to reschedule.
If canceled <48 hours or no-show: No refund, but a one-time courtesy reschedule may be granted at the Center’s discretion.
3. Course Kits or Materials
Unopened kits/materials returned within 7 days of purchase may be refunded in full.
Opened or used kits are non-refundable, but may be exchanged for store credit at fair value.
Insurance Reimbursement (Parent Coaching)
If you plan to seek insurance reimbursement for parent coaching sessions:
Insurance coverage for out-of-network mental health or family support varies—please confirm specifics (e.g., deductible, session limit, required diagnosis).
After payment, we can supply a receipt and a superbill containing:
Provider details (e.g., coalition affiliation or professional license),
Service date(s), session length, CPT/ICD codes (if applicable),
Session fees, client name, and session location.
You should submit the superbill to your insurance provider for reimbursement. We recommend checking with your insurer ahead of time to determine coverage and any required diagnosis or authorization.
We are not responsible for out-of-network reimbursement denials, but can assist with documentation or appeals when needed.
Additional Notes
Refunds or credits are processed within 14 business days via the original payment method unless otherwise arranged.
Scholarships & sliding-scale programs may be subject to separate cancellation/refund terms (see your award letter or agreement).
We reserve the right to cancel or reschedule classes or sessions due to insufficient enrollment or instructor illness—if this happens, you’ll receive a full refund or credit and at least 48 hours’ notice when possible.
By enrolling and/or paying, you agree to abide by the policies stated above.
Cancellation and No-Show Policy
States how much notice is required to cancel or reschedule appointments (e.g., 24-48 hours).
Outlines fees for late cancellations or missed sessions.
Cancellation and No-Show Policy
To ensure the best experience for all families and make our services available to those who need them, we ask that you respect our scheduling policies.
Notice Requirement
We require at least 24 hours notice to cancel or reschedule an appointment without penalty. This allows us to offer your time slot to another family in need.
Late Cancellations and No-Shows
Cancellations made with less than 24 hours’ notice will be subject to a late cancellation fee equal to 50% of the session cost.
No-shows (missed appointments without any prior notice) will be charged the full session fee.
Emergencies and unavoidable circumstances will be considered on a case-by-case basis.
How to Cancel or Reschedule
Please email, or use your client portal messages and appointments to cancel or reschedule your appointment. Your appointment is not considered canceled until you receive confirmation from our office. We appreciate your understanding and cooperation in helping us serve all families in a timely and supportive manner.
Disclaimers
States that content on the site (blog posts, videos, downloads) is not medical or psychological advice.
Includes a note that visiting the site or contacting staff does not create a therapeutic relationship.
At Rocky Mountain Art and Play Center, we are committed to sharing helpful, supportive, and educational content related to art, play, emotional development, and child wellness. However, it is important to clarify the following disclaimers regarding the use of our website, materials, and communication with our team.
Not Medical or Psychological Advice
The content provided on our website—including blog posts, videos, downloadable materials, and other informational resources—is for general educational and informational purposes only. It is not intended to be, nor should it be considered, medical, psychological, therapeutic, or diagnostic advice. Any decisions or actions you take based on this information are at your own discretion and responsibility.
For mental health or medical concerns, please consult a licensed healthcare provider or mental health professional.
No Therapeutic Relationship
Visiting our website, reading our content, or contacting staff through forms, email, phone, or social media does not establish a therapeutic relationship between you (or your child) and Rocky Mountain Art and Play Center, its clinicians, or staff members. A therapeutic relationship is only formed after a formal intake process, signed consent, and mutual agreement to begin services.
If you are in crisis or in need of immediate support, please contact 911 or the 988 Suicide & Crisis Lifeline.
Terms of Use
Outlines acceptable use of the website, including prohibiting unauthorized downloads, copying content, or misuse of resources.
Clarifies that the site is for informational purposes only and not a substitute for therapy.
By accessing and using the Rocky Mountain Art and Play Center website (“Site”), you agree to the following terms and conditions:
Acceptable Use
This Site is intended for personal, non-commercial use to provide general information about our services, philosophies, and approach to therapy and child development.
Users may not reproduce, download, distribute, publish, or otherwise use any content—including text, graphics, images, videos, or downloadable materials—without prior written permission.
Unauthorized use of any content or misuse of this Site's features, including but not limited to attempts to hack, scrape, spam, or disrupt the functionality of the Site, is strictly prohibited.
Informational Purposes Only
The content on this Site is provided for general educational and informational purposes only. It is not intended to diagnose, treat, cure, or prevent any condition, nor does it constitute medical, psychological, psychiatric, legal, or educational advice.
Accessing or reading the information on this Site does not establish a therapist-client or coaching relationship. Any therapeutic relationship is only established through a formal intake process and signed agreements.
Privacy Policy
Details how personal information (names, emails, submitted forms) is collected, stored, and protected.
Includes compliance with HIPAA and COPPA (if collecting data from minors or parents).
States that no personal information is shared or sold to third parties.
At Rocky Mountain Art and Play Center, we are committed to protecting your privacy and the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, store, and protect the personal data you provide when accessing our services, website, and related materials.
1. Information We Collect
We may collect the following personal information through our website, forms, or direct communication:
Names of children and parents/guardians
Email addresses and phone numbers
Submitted intake forms, inquiries, and registration details
Session notes, progress logs, or therapeutic documentation (when applicable)
2. How We Use Your Information
Your information is used solely for:
Scheduling appointments and program participation
Providing therapeutic, educational, and coaching services
Communication about services, reminders, or center-related updates
Internal documentation and progress tracking (with consent)
We do not share, sell, rent, or disclose your personal information to third parties for marketing or commercial purposes.
3. Data Protection and Security
We take data security seriously and maintain safeguards to protect your information, including:
Password-protected electronic health record systems
Secure data encryption for digital communication
Physical security protocols for paper files
Staff training on data privacy and confidentiality
4. HIPAA Compliance
All health-related information is protected under the Health Insurance Portability and Accountability Act (HIPAA). Any therapeutic or medical data collected during services is handled according to HIPAA regulations, ensuring confidentiality and the protection of your family’s sensitive information.
5. COPPA Compliance
If we collect any information from or about children under the age of 13 online, we comply with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect, use, or disclose personal data from children without verified parental consent.
6. Parental Rights
Parents or guardians have the right to:
Review personal information collected about their child
Request changes or deletions of such information
Withdraw consent for further collection or use
Please contact us in writing to request access or changes to your personal data.
7. Your Consent
By using our website or submitting information to Rocky Mountain Art and Play Center, you consent to the collection and use of your information as described in this policy.
8. Updates to This Policy
This policy may be updated periodically. Any changes will be posted on our website with a revised effective date. We encourage you to review our policy regularly.
For questions or concerns about our Privacy Policy, please contact:
Rocky Mountain Art and Play Center
3443 S Galena St, Denver, CO 80231
RockyMountainArtandPlayCenter@gmail.com